Six ways to make clients feel loved this Valentine’s Day

Valentine’s Day is a celebration of love in all its guises – whether with friends, family, a partner, or yes, even your clients. With the season of appreciation in the air, it’s a timely moment to shine a spotlight on your client relationships. As yourself: do your clients feel genuinely valued? Are they getting the level of care they deserve and are they likely to stay lovely to your business because of it?

A Moneypenny, we’ve built our business around excellent client care, providing telephone answering and live chat services to 10,000s businesses. Our receptionists handle millions of calls each year, and through that experience, we know what matters to clients and what can make them feel truly looked after.

For businesses that want to improve client care, these are Moneypenny’s top six tips to help clients feel appreciated this Valentine’s Day – and all year round.

1. Ditch voicemail

It’s a universal truth; clients hate voicemail. Research shows that a significant portion of callers hang up if they reach voicemail, which means you could miss an opportunity to help a client or secure new business.

Even familiar contacts might never listen to a message, so avoid leaving clients feeling unimportant. Instead, ensure a friendly, professional person is available to answer calls and address their needs directly.

2. Answer calls promptly

Phones that ring unanswered send the wrong message. Many callers are frustrated by calls that go straight to voicemail or end in long hold times with repetitive music – experiences that can quickly erode trust.

Prompt, live call answering shows clients you value their time and are ready to help when they need you. If your in-house team is stretched, outsourced support can fill the gap and ensure every call is picked up.

3. Show empathy

Strong client relationships are built on understanding. Whether the call is routine or sensitive, your front line should be patient, knowledgeable and empathetic. This matters especially in professional services, where clients can be stressed or anxious, and a calm, reassuring tone can make all the difference.

Well-trained call handlers who genuinely listen help clients feel understood and respected – the foundations of long-term trust.

4. Be available when they are

Outstanding communication isn’t just about answering calls quickly, it’s about being there when clients actually want you.

Today’s clients are increasingly reaching out outside traditional office hours. Being accessible on their terms, not just yours, demonstrates that you’re responsive and client-centric.

An outsourced telephone answering service can extend your availability beyond 9-5 in an affordable way, so clients always have a human to speak to.

5. Ensure VIP treatment

Clients are the reason your business exists, so they deserve VIP-level care.

Outsourcing call handling to trained professionals who know your business can help you offer a seamless, personalised experience. For example, receptionists can spot returning callers, anticipate their needs and pre-qualify calls before passing them on.

This tailored interaction makes clients feel respected and valued – not just another number.

6. Make a positive impression every time

First impressions matter, but it’s every positive interaction that builds long-term client loyalty.

Consistency across all touchpoints – from how calls and live chats are handled to how your staff communicate on email or in person – reinforces your professionalism and care.

Reliable empathetic service keeps clients feeling supported and more likely to return or recommend you.